Author: admin

Form E: The Essential Annual Return for Employers

Form E: The Essential Annual Return for Employers

If you own a business in Malaysia, Form E is a mandatory reporting requirement that cannot be ignored. Even if your company is dormant or has no employees, you likely still have a responsibility to file.

What is Form E?

Form E (the Return Form of Employer) is a declaration submitted by an employer to the Inland Revenue Board of Malaysia (LHDN).

Unlike the Form EA, which is handed to your staff, the Form E is submitted directly to LHDN. It serves as a summary of:

  • The total number of employees you had during the year.

  • The total amount of remuneration (salaries, bonuses, etc.) paid.

  • The total amount of Monthly Tax Deductions (PCB/MTD) remitted to LHDN.

  • Confirmation that you have issued Form EA to all your employees.


The "Silent Partner": What is C.P. 8D?

You cannot mention Form E without mentioning C.P. 8D. This is the detailed list of every single employee’s salary and deduction info. For the Form E submission to be considered "complete," you must also submit the C.P. 8D data (usually via the e-Data Praisi system or by uploading a file in the e-Filing portal).


The Annual Timeline: Don't Miss the Grace Period

The timeline for Form E is slightly different from Form EA, providing employers a bit more time to consolidate their data.

Filing Method

Yearly Deadline

Notes

Manual Submission

31st March

Rare now, as LHDN heavily pushes for digital.

e-Filing (e-E)

30th April

LHDN typically provides a 1-month grace period for online submissions.


Important for 2026:

As we look toward the 2026 tax season (reporting for the 2025 calendar year), your digital submission via the MyTax portal must be completed by 30 April 2026.


Who Must File?

A common mistake is thinking you only file if you have taxable employees.

  • Sdn Bhd / Berhad / LLP: Must file every year, even if there are zero employees (a "NIL" return).

  • Sole Proprietors / Partnerships: Must file if they have at least one employee.


The Risk of Non-Compliance

Missing the Form E deadline is a serious offense under the Income Tax Act 1967. Penalties for failing to submit or late submission can range from RM200 to RM20,000, and LHDN can also take legal action against company directors.

Disclaimer:

The information shared in this post is for general educational and reference purposes only. It does not constitute professional advice. Regulations and requirements may change from time to time. For guidance specific to your situation, please consult with our firm or a qualified professional.

4 things you need to know about Self-billed e-Invoice in Malaysia

4 things you need to know about Self-billed e-Invoice in Malaysia

In Malaysia’s e-invoice framework, a Self-billed e-Invoice is a document issued by the Buyer (the person making the payment) rather than the Supplier. This is mandatory for specific transactions where the supplier is unable or not required to issue a validated e-invoice.

As of January 2026, here is the guide for handling Self-billed e-invoices.

1. When to Issue a Self-Billed e-Invoice

You must issue a self-billed e-invoice in the following scenarios:

Category

Description

Foreign Suppliers

Goods/services purchased from outside Malaysia (Import).

Agents/Dealers/Distributors

Payments for commissions, incentives, or rebates.

Individuals (Non-Business)

Purchases from individuals not registered as a business (e.g., a freelancer or a person selling a used car).

e-Commerce

Platforms issuing invoices to merchants/drivers for service fees.

Profit Distribution

Dividends or profit payouts from non-listed companies or unit trusts.

Betting & Gaming

Payouts to winners of licensed betting/gaming activities.

2. Key Data Requirements

Unlike a standard invoice, the Buyer is the Issuer. You will need:

  • Supplier Information: Full legal name, address, and TIN (Tax Identification Number).

    • Note: For foreign suppliers, use the placeholder TIN: EI00000000030.

  • Buyer Information: Your own company details (automatically populated in the portal).

  • Transaction Details: Classification code, product description, quantity, unit price, and tax rate.

  • Customs Reference: For imports, include the Customs Form No. 1 or 9 (if applicable).

3. The Issuance Process (Step-by-Step)

You can issue these through the MyInvois Portal or an integrated API/Accounting Software.

  1. Select Document Type: Choose Self-Billed Invoice (Document Type Code: 02).

  2. Input Details: Enter the supplier's details. If they are a non-business individual, use their IC/Passport number.

  3. Submission: Submit the document to IRBM (LHDN) for real-time validation.

  4. Validation: LHDN issues a Unique Identifier Number (UIN) and a QR code.

  5. Sharing: Once validated, you should share the human-readable version (PDF) with the supplier for their records.

4. Important Rules for 2026

  • Exemption Threshold: If your annual revenue is below RM1 million, you are generally exempt from issuing e-invoices until Phase 5 (July 2026).

  • Consolidation Limit: Effective 1 January 2026, any transaction exceeding RM10,000 cannot be consolidated; it must have an individual self-billed e-invoice.

Comparison: Standard vs. Self-Billed

Feature

Standard e-Invoice

Self-Billed e-Invoice

Who Issues?

Supplier (Seller)

Buyer (Purchaser)

Who Validates?

IRBM (LHDN)

IRBM (LHDN)

Purpose

Proof of Income (Seller)

Proof of Expense (Buyer)


Disclaimer:

The information shared in this post is for general educational and reference purposes only. It does not constitute professional advice. Regulations and requirements may change from time to time. For guidance specific to your situation, please consult with our firm or a qualified professional. 


How to Check CP500 and Pay?

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After receiving the CP500 installment notice, not sure how to pay? 😟 Don’t worry! We have compiled detailed steps for your reference! ✅


老板们收到CP500分期通知后不清楚要怎么支付？😟 别担心！我们整理了详细步骤让你们参考！✅


 Step 1 第一步

 After logging into MyTax, click CP500

2

 Step 2 第一步

Click on the 2024 tax year and the total CP500 installment date will be displayed.

3

 Step 3 第三步

Click "Paparan Bill" to pay

4

 Step 4 第四步

Click on the bill you want to pay. After confirmed the amount, click "Teruskan".

5

 Step 5 第五步

After checking that the information and amounts are correct, click "Teruskan"

6

 Step 6 第六步

After selecting the payment method, click "Teruskan"

7

 Step 7 第六步

After confirming the payment information, click "Teruskan"

8

 Step 8 第八步

The payment is successful if you come to this page!

9

6 types of income and expenses no need e-Invoice

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你是否也曾被繁琐的电子发票流程弄得头疼不已？😥

Have you ever been frustrated by the cumbersome e-Invoice process? 😥

别担心，我们为你整理了一份简单明了的清单，这六种收入和开销无需纠结开e-invoicing：

Don't worry, we've compiled a straightforward list for you. Here are six types of income and expenses that you don't need to worry about invoicing: 


1️⃣ Salary income 💰

2️⃣ Pension 💼

3️⃣ Alimony 👨‍👩‍👧‍👦

4️⃣ Dividend distribution 📈

5️⃣ Zakat contributions 🌙

6️⃣ Scholarships 🎓

  • 2
  • 3
  • 4
  • 5
  • 6
  • 7

5 Things You Need to Know about e-Invoice!

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老板们，你做好应付e-Invoicing的准备了吗？

Entrepreneurs, are you ready for e-Invoicing?


在寻找方案之前，不妨简单了解关于e-Invoicing，才能更好的选择解决方案！

Before searching for solutions, it might be helpful to have a basic understanding of e-Invoicing in order to make a better choice of solutions!


 What is e-Invoice?

An e-Invoice converts traditional hardcopy transaction documents into digital format.


  1. It contains the same basic information as traditional documents, such as detailed information about the supplier and buyer, product descriptions, quantities, untaxed prices, tax amounts, and total amounts.
2


 e-Invoice Format

1. An e-Invoice is a file created in the format specified by IRBM that can be automatically processed by relevant systems : JSON & XML


2. The format is not PDF, DOC, TXT, EML, JPG

3


 Scenarios requiring e-Invoice to be issued:

e-Invoices are required in these two scenarios: proof of income and proof of expenses.

4

 How to upload e-invoice ? 

There are two (2) options for the e-Invoice transmission mechanisms for taxpayers selection:


1. MyInvois Portal

2. Application Programming Interface (API)

5

 The Golden 72 Hours  

If errors are discovered after uploading the e-Invoice, what should be done?


1. Businesses/buyers can cancel the e-Invoice themselves within 72 hours of uploading, provided they provide valid reasons.

2. If errors are discovered after 72 hours, a new e-Invoice will need to be issued for adjustments.

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Malaysia e-Invoice 最新更新（2025）：门槛提高至 RM1,000,000，中小企业需要知道什么？

Malaysia e-Invoice 最新更新（2025）：门槛提高至 RM1,000,000，中小企业需要知道什么？

一、最新宣布：e-Invoice 门槛正式提高

马来西亚内陆税收局（LHDN）近日宣布，电子发票（e-Invoice）强制实施门槛将提高。

📌 最新门槛

  • 年营业额（Annual Sales）低于 RM1,000,000
     👉 暂时 不需要 强制实施 e-Invoice

  • 年营业额 RM1,000,000 或以上
     👉 将根据 LHDN 时间表，必须落实 e-Invoice 系统

此项调整预计自 2026 年起生效，对许多中小企业（SME）来说，是一项重要缓冲措施。

二、e-Invoice 最新实施时间表（重点版）

适用于 年营业额 ≥ RM1,000,000 的企业：

Annual Turnover ≥ RM1m in YA

e-Invoice Implementation Date

YA 2022

1 January 2026

YA 2023, YA 2024 & YA 2025

1 July 2026

YA 2026 onwards

1 January of the second following year

📌 举例说明：
 若企业在 2026 年 12 月 31 日 才超过 RM1,000,000，
 ➡ e-Invoice 将从 2028 年 1 月 1 日 开始实施。

⚠ 特别注意：关联公司（Related Company）规则

即使你的公司本身 年营业额低于 RM1,000,000，
 但若 关联公司：

  • 已实施 e-Invoice，或

  • 被要求于 2026 年 1 月 1 日或 7 月 1 日 实施 e-Invoice

👉 你的公司也 必须从 2026 年 7 月 1 日起实施 e-Invoice。

三、MyInvois e-POS 使用资格放宽

为了协助小型商家与零售业者：

  • MyInvois e-POS 适用门槛
     由 RM1,000,000 提高至 RM2,000,000 年营业额以下

对餐饮、零售、小商家而言，实施门槛更低、操作更简化。

四、低于 RM1,000,000 就可以完全不用理 e-Invoice 吗？

❌ 不建议这样想。

即使你目前未达到强制门槛，仍有 3 个关键现实必须注意：

1️⃣ 客户可能已实施 e-Invoice

若你的客户是大型企业或集团，他们可能会 要求你配合 e-Invoice，否则影响合作或付款流程。

2️⃣ 公司成长后仍必须落实

一旦营业额突破 RM1,000,000，若没有提前准备，落实过程将会非常仓促，甚至影响营运。

3️⃣ 未来政策仍可能调整

税务数字化是长期方向，门槛与时间表仍有可能再调整。

五、哪些企业应该“提前准备” e-Invoice？

我们通常建议以下企业不要等到被强制才行动：

  • 预计 1–2 年内营业额会成长

  • 正在申请融资 / 银行贷款

  • 与大型企业、跨国公司合作

  • 希望提升公司财务透明度与专业形象

  • 正在进行会计系统升级或数字化转型

提前准备 ≠ 马上全面实施
 而是 规划流程 + 选对系统 + 培训团队

六、现在可以做的 4 个准备步骤

Step 1：评估公司营业额与成长趋势
 看看你是否接近 RM1,000,000 门槛。

Step 2：检查现有发票与会计流程
 是否仍依赖手写、Excel 或零散系统？

Step 3：了解 e-Invoice 基本要求
 包括：发票格式、数据字段、系统对接方式。

Step 4：咨询专业团队
 在合规、成本与效率之间，找到最适合你公司的方案。

七、结语：门槛提高，是机会不是放松

e-Invoice 门槛的提高，不是让企业“什么都不做”，而是给你一个更好的时间窗口去规划。

越早准备，
 ✔ 成本越低
 ✔ 风险越小
 ✔ 转型越顺

Latest Malaysia e-Invoice Update (2025): Threshold Increased to RM1,000,000

Latest Malaysia e-Invoice Update (2025): Threshold Increased to RM1,000,000 – What Businesses Need to Know

中文版本

1. Latest Announcement: e-Invoice Threshold Increased

The Inland Revenue Board of Malaysia (LHDN) has recently announced an important update to the mandatory e-Invoice implementation.

📌 Updated Threshold

  • Annual sales below RM1,000,000
     👉 Temporarily exempted from mandatory e-Invoice implementation

  • Annual sales of RM1,000,000 and above
     👉 Required to implement e-Invoice in accordance with LHDN’s rollout timeline

This updated threshold is expected to take effect from 2026, providing relief for many small and medium-sized enterprises (SMEs).

2. Updated e-Invoice Implementation Timeline

For businesses with annual turnover ≥ RM1,000,000, the implementation dates are as follows:

Annual Turnover ≥ RM1m in YA

e-Invoice Implementation Date

YA 2022

1 January 2026

YA 2023, YA 2024 & YA 2025

1 July 2026

YA 2026 onwards

1 January of the second following year


📌 Example:

If a company exceeds RM1,000,000 turnover on 31 December 2026,

👉 e-Invoice implementation starts on 1 January 2028.


⚠ Important Note on Related Companies


If a company’s turnover is below RM1,000,000, but its related company:

  • has already implemented e-Invoice, or

  • is required to implement e-Invoice on 1 January 2026 or 1 July 2026,

👉 the company will also be required to adopt e-Invoice from 1 July 2026, despite being below the threshold.


3. MyInvois e-POS Eligibility Expanded

Good news for small retailers and F&B businesses:

  • MyInvois e-POS eligibility has increased

  • From RM1,000,000 → RM2,000,000 annual turnover

This makes compliance easier for smaller businesses with simpler transaction needs.

4. Does Being Below RM1,000,000 Mean You Can Ignore e-Invoice?

❌ Not recommended.

Even if your business is currently exempt, there are several practical considerations:

1️⃣ Your customers may already require e-Invoice

Large companies or corporate clients may require suppliers to issue e-Invoices for compliance and audit purposes.

2️⃣ Business growth will trigger future compliance

Once your annual revenue exceeds RM1,000,000, e-Invoice implementation will become mandatory. Preparing late may disrupt operations.

3️⃣ Policies may continue to evolve

Tax digitalisation is a long-term national direction. Thresholds and timelines may be revised again.

5. Which Businesses Should Start Preparing Early?

We strongly recommend early preparation if your business:

  • Expects revenue growth in the next 1–2 years

  • Is applying for bank financing or investor funding

  • Works with large corporations or multinational companies

  • Wants better financial transparency and professional reporting

  • Is upgrading its accounting or ERP systems

Early preparation does not mean immediate full implementation it means planning wisely.

6. 4 Practical Steps to Prepare for e-Invoice

Step 1: Review your revenue trend
 Assess whether your business is approaching the RM1,000,000 threshold.

Step 2: Review your invoicing and accounting process
 Identify reliance on manual, Excel-based, or fragmented systems.

Step 3: Understand basic e-Invoice requirements
 Learn about required invoice fields, formats, and system integration.

Step 4: Seek professional advice
 Choose a solution that balances compliance, cost, and operational efficiency.

7. Conclusion: Higher Threshold Means Opportunity, Not Inaction

The increase in the e-Invoice threshold is not a reason to delay preparation — it is an opportunity to plan properly.

Early preparation leads to:
 ✔ Lower implementation costs
 ✔ Reduced compliance risks
 ✔ Smoother business operations

Avoid Late Stamp-Duty Penalties — What You Must Do Before Year End – Illustration

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2025 年终冲刺：公司必须知道的印花税截止日期与扣税新规

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🇲🇾 2025 年终冲刺：公司必须知道的印花税截止日期与扣税新规⚠️

图画版本

随着年尾临近，许多公司正赶着签订供应合约、服务合约与员工合约。
企业每年最常犯的错误之一，就是忘记及时处理印花税，最终导致不必要的罚款与麻烦。

为了帮助企业避免踩雷，这里整理出3 个必须掌握的印花税重点，HR / Admin 一定要收藏。

  1.  所有 2025 年签署的合约 — 必须在 12 月 31 日前完成盖章

无论是服务合约、租赁合约、供应商合约或合作协议，只要签署日期落在 2025 年内，就必须在年尾前完成印花税。


盖章时间

后果

12 月 31 日前盖章

✔ 无罚款，合规安全

1 月后才盖章

✖ 迟盖罚款 — 无法避免


不要拖到明年才发现来不及！现在处理最安全。


  2. 自 2026 年起 — 新员工合约须在签署后 30 天内完成印花税

这个新规则容易让 HR / Admin 混淆。

⚠️ 不是月底前

⚠️ 不是随时有空才处理

最新规定非常明确：

合约签署日起计算: 30 天内必须完成盖章

否则将被视为迟盖，自动触发罚款。


3. 2026 年豁免门槛调高 — 从 RM300 ➜ RM3,000

对中小企业来说是大利好！

从 2026 年起，印花税豁免门槛将大幅提升。


合约金额

是否需要印花税

RM3,000 以下

✖ 豁免印花税

RM3,000 或以上

✔ 需要缴付印花税


这项调整将为 HR 与 Admin 带来明显的成本节省，尤其是处理小额外包或短期员工合约时。



HR & Admin 必看重点总结


项目

生效时间

要求

2025 年签署的合约

截止 2025 年 12 月 31 日

需在今年内盖章

新员工合约盖章时限

2026 年起

签署后 30 天内完成

印花税豁免门槛

2026 年起

从 RM300 提升至 RM3,000


做好印花税合规，不仅能降低企业风险，也能避免不必要的罚款与现金流压力。


Avoid Late Stamp-Duty Penalties — What You Must Do Before Year End

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🇲🇾 Malaysia Companies: Avoid Late Stamp-Duty Penalties — What You Must Do Before Year End ⚠️

中文版本

图画版本

As the year comes to an end, many businesses are rushing to finalize contracts and employee agreements. One of the most common mistakes companies repeat every year is forgetting to settle stamp duty on time, which often results in unnecessary penalties.

To help you avoid last-minute stress and extra costs, here are the 3 most important stamp duty rules you must follow.

  1. Contracts Signed in 2025 Must Be Stamped Before 31 December

If your business has signed any agreements this year — including service contracts, tenancy agreements, or supplier contracts — they must be stamped before the end of the year.


Stamping Timeline

Outcome

Stamped before 31 December

✔ No penalty – fully compliant

Stamped after 31 December

✖ Late stamping – penalty will apply


Avoid delaying until next year, as the penalty is automatic and unavoidable.


  2. New Employee Contracts from 2026 Must Be Stamped Within 30 Days of Signing 

If your business has signed any agreements this year — including service contracts, tenancy agreements, or supplier contracts — they must be stamped before the end of the year.

This new requirement often confuses HR and Admin teams.

It is not based on month end, and not “anytime within the year”.
 The rule is precise:

Stamping must be completed within 30 days from the signing date of the employment contract.

Failing to do so will trigger late stamping penalties.


3. New Stamp Duty Exemption Threshold from 2026 — RM300 ➜ RM3,000

Good news for SMEs:

Beginning 2026, the exemption limit will be increased significantly.


Value of Contract

Stamp Duty Requirement

Below RM3,000

✖ Exempted from stamp duty

RM3,000 and above

✔ Stamp duty applicable


This adjustment allows HR and Admin departments to save more when handling small-value agreements, especially for temporary staff, part-timers, or low-value supplier contracts.



Summary for HR & Admin


Rule

Effective Period

Requirement

Stamping deadline for 2025 contracts

Before 31 December 2025

Must be stamped this year

Stamping for new employee contracts

From 2026 onwards

Must be stamped within 30 days of signing

Stamp duty exemption threshold

From 2026 onwards

Increased from RM300 to RM3,000


Keeping track of stamp duty compliance not only protects the company legally but also prevents unnecessary penalties and cash outflow.